Daily Procedures


Operating Hours

School Hours & Supervision

The school grounds are open to students from 7.00 am to 5.30 pm. Lessons commence at 8.45 am and conclude at 3.15 pm. Staff supervision will be provided from 8.20 am to 3.45 pm.

Special arrangements will be made concerning authorised school activities that require students' attendance at the School outside these hours.

Office Hours

The office hours are 8:00 am to 4:00 pm, Monday to Thursday and 8:00 am to 3:30 pm on Fridays. Office staff can only conduct office functions such as fee payments and EFTPOS during these hours.

Student Attendance 

Late Arrivals

Students who arrive late must report to Student Reception at the Office with their student diary or a note before proceeding to class. The student must have a note on paper or in their diary explaining why they are late; alternatively, a parent must accompany them to Student Reception or phone the Office. If there is no explanation for their late arrival, the student will be marked Absent - Unexplained and a late note printed. This will need to be signed by the parent/guardian before it is amended from Unexplained to Explained.

Early Departure

Junior Students

Students may not leave the School premises during school hours without signing out through the Student Reception at the Office. The student must have a note signed by their parent/guardian to show the teacher of their current class to be excused or give verbal permission over the phone. The student will be provided with an early leave note. Parents/guardians must collect their children from Student Reception or phone the Office when they arrive.

Senior Students

If a senior student is driving or walking home, or going to an appointment, they must have a written note from their parents and verbal communication from the parents/guardian. The student must go to their Senior Coordinator’s Office prior to departure. The College Attendance Officer will print a leave slip for the student before they leave. 

A student may not depart the College before 3:15 pm without following these steps. A student who needs to depart early may not drive with another student unless prior consent from the parent/guardian is given.

Absence from School & Extended Leave

Parents/Guardians will be notified of absences if the Office has not received notice of the absence via a text message through Schoolworx. Parents/guardians must notify the Office before lessons begin. 

The college takes its attendance responsibilities seriously and will support parents with their son or daughter’s attendance issues. While parents will be reminded of their legal obligations under the Education Act (1990) the welfare of the student must be the focus of this consultation.

The College follows the CSO Student Non-Attendance Standard Operating Procedures to address non-attendance concerns. We believe that the most effective means of restoring and maintaining regular school attendance include sound attendance monitoring practices and regular follow-up of unexplained absences by contacting parents promptly.  Early telephone contact with parents is one means of achieving this. For extended leave (10 days or more) the parent guardian will need to fill; out and return a form to be approved by the Principal.

Feeling Unwell

If students feel unwell at school, they must inform their teacher, who will sign their diary. The student will then go to the Front Office. If students feel unwell during recess or lunch, they must go straight to the coordinator before presenting to Office and have their diary signed.

Unable to Participate in Sport

A written note of explanation from a parent/guardian or a medical certificate should be given to the Office. 

Student Items

Restricted Items at School

Chewing gum and spray aerosols are not permitted at the College.

Junior students are not permitted to use their mobile phones during College hours unless explicit permission has been given by the teacher.

Under no circumstances are students to use their mobile phones to contact parents. If they need to contact parents, this must be arranged through the School Office. Likewise, any parent needing to contact their child(ren) should phone the School Office.

Security of Ownership

All articles of clothing, bags, books, stationery items, calculators and so on must be clearly marked with the current owner's name. Valuable school time should not be wasted looking for lost or otherwise ‘missing’ articles.

Students should not bring to school more money than is needed for the day and must accept responsibility for its use and whereabouts. If, for some exceptional reason, a larger sum than usual is brought and needed for after school, it must be lodged (in a sealed envelope clearly marked with the student’s name) at the school office for safekeeping and claimed at the end of the day. School fees should be deposited at the School Office before school.

Lost Property

The Lost Property basket is located in the Front Office. Please clearly label all items that are brought or worn to school.

School Diary/Planner

Each student is issued with a school Diary/Planner.

  • Students must have their Diary signed by the teacher and with them when they are out of class during lesson time.
  • Students must take their Diary to all classes.
  • It must be signed once a week by a parent/guardian.
  • It is used for communication between school and home.
  • It is used for recording homework, assignments and other important school events.
  • If lost, damaged or graffitied, it will be replaced, and a fee of $20.00 will be charged.

The Diary will be checked regularly by subject teachers and the PC teachers, and there may be intermittent inspections of the Diaries by either the Year Coordinators or the Leader of Student Wellbeing.

Messages, Visitors and Family Circumstances

Messages for Students

If you have a message for your son/daughter, please let the office know as early as possible as classes will not be interrupted to pass on routine messages. In case of emergencies, there will be exceptions to this rule; however, a paramount aim of the school is to safeguard the students' instruction time as much as possible.

Change of Address/Family Circumstances

Change of Address needs to be notified by the parent/guardian and entered into a form by Office staff which then gets passed on to the Parish Administration.

Parents are asked to promptly notify the school of any change of address, phone number, email address or place of employment. When parents arrange for students to stay with relatives or friends while they themselves are away from home for a period of time, the office must be informed in writing. We need particulars relating to the name, address and phone number of relatives/friends and the duration of the student's stay.

Similarly, any change in family status, such as a separation, must be notified to the school.  This is not only for administrative purposes but also so the school can work for the pastoral welfare of the child(ren).

School Visitors

It is a legal requirement that all visitors to our school premises must sign in at the front office.

While this may sound daunting and unfriendly, particularly as we wish to encourage parents to come to the school and feel welcome, you must report to the office first in order for us to comply with child protection legislation.

We acknowledge the Birpai People of the Bundjalung Nation, the Traditional Custodians of the lands on which our school resides. We pay our respects to the elders past, present and emerging, for they hold the memories, the traditions and the culture of the Birpai Nation.